UK, Ireland, Australia, NZ, South Africa
Site diary template
The day’s record of one job: weather, labour, plant, work carried out, deliveries, delays and hours lost, visitors, health and safety, photos and sign-off. Two pages.
Free printable PDFs
Free construction templates
Printable site paperwork for builders, subcontractors and site supervisors: a daily site diary, forms to get extra work signed before you start, and a toolbox talk sign-in sheet. In A4 and US Letter, with no sign-up.
- Free
- A4 and US Letter
- No sign-up
- Prints in black and white
Last updated
The templates
Each one comes with a short guide: what to write in every box, the habits that make a record stand up, and the mistakes to avoid.
Jump to the templates for the UK, Ireland, Australia, New Zealand and South Africa or the United States and Canada.
For the UK, Ireland, Australia, New Zealand and South Africa
-
-
UK, Ireland, Australia, NZ, South Africa
Variation order form
Get extra work priced and signed before you start, under “I confirm I asked for this extra work.” Page 2 is a variation register.
-
Every region
Toolbox talk template
The topic, key points, hazards and controls, and actions, with an attendance sign-in sheet for up to 30 people on page 2.
For the United States and Canada
-
United States and Canada
Construction daily report template
The daily log with American words: crew and equipment on site, work performed, deliveries, delays, visitors and inspections, safety, photos and sign-off. Two pages.
-
United States and Canada
Change order form
Price a change, show the new contract sum and completion date, and get the owner’s signature before work starts. Page 2 is a change order log.
-
Every region
Toolbox talk template
The topic, key points, hazards and controls, and actions, with an attendance sign-in sheet for up to 30 people on page 2.
Your words
Same paperwork, different words
Builders call the same documents different things around the world, so the forms come in two sets of words. Pick the one your clients use.
| Document | UK, Ireland, Australia, NZ, South Africa | US and Canada |
|---|---|---|
| The day’s record | Site diary | Construction daily report, daily log |
| Extra work | Variation, variation order | Change order |
| Machines | Plant | Equipment |
| People | Labour on site | Crew on site |
| Safety briefing | Toolbox talk | Toolbox talk |
| Paper | A4 | US Letter |
Every template comes in both paper sizes, whichever words it uses.
How to get the most from them
- Print a stack and keep them on site, in a folder or the site box, with a pen.
- Fill them in on the day, while it’s fresh: numbers, times and places, not opinions.
- Sign every page. Get extra work signed by the client before you start it.
- Photograph each page the same day, so a lost or soaked sheet isn’t a lost record.
- File them by job, with the contract, drawings and photos, and keep them for years.
Paper or phone?
Or do it in 60 seconds with the app
Site Diary keeps the same records on your phone, made for dusty hands and bad signal:
- A day’s site diary in under a minute: the weather fills itself in, and Same as last time copies yesterday’s labour and plant.
- Photos stamped with the date, time and GPS position.
- Extra work signed by the client on your phone, under “I confirm I asked for this extra work.”
- Signed records lock, and go out as professional PDFs in two taps.
Coming soon to Google Play
Free for your first 2 months, no card needed.
Questions about the templates
Are the templates really free?
Yes. There is no sign-up and no email to give, and nothing is printed on the forms except a small line in the footer. Print as many as you like for your own jobs.
Can I put my own logo on the templates?
Yes. The top of every first page has a box for your business name or logo. Write it in, use a stamp, or stick a label on before you copy a stack.
Which paper size should I choose?
A4 in the UK, Ireland, Australia, New Zealand and South Africa, and US Letter in the US and Canada. Every template comes in both sizes.
Can I edit the templates or fill them in on a computer?
They are PDFs made to be printed and filled in by hand, so they can’t be edited like a Word file. If you would rather fill things in on your phone, that is what the Site Diary app is for.
Will these forms stand up in a dispute?
A form is only as good as what goes on it. Records written on the day, signed and kept safe carry the most weight. Each template page explains what to write and the habits that make a record stand up. General guidance, not legal advice. Check your contract.
Why are there two versions of some templates?
Because builders use different words. The UK, Ireland, Australia, New Zealand and South Africa say site diary and variation. The US and Canada say daily report and change order. The forms do the same job, with the words your clients expect.